Cheer Canada Board of Directors Information & Nomination Form
Thank you for your interest in standing for election as a director of Cheer Canada. The purpose of this document is to educate prospective candidates for election about the roles, responsibilities and commitment of a Director of Cheer Canada, so that candidates are fully informed about what is expected of them and what might lie ahead.
Cheer Canada is at an extremely important stage in the development of our sport and in the progression of our National Sport Organization (NSO) in gaining recognition by Sport Canada. We have made measurable progress and are looking for members of the team to contribute to strategic areas of development in our organization. Nominees will be subject to an election conducted at the Annual General Meeting of the Members, August 17th, 2019 in Calgary, Alberta.
What is the process to be nominated as a Director of Cheer Canada?
All individuals who are interested in becoming a Director of Cheer Canada must complete the Nomination Form in full. If elected he/she must be willing to provide a current police check.
Can I nominate myself?
Yes. Candidates may nominate themselves or be nominated by others. In cases where an individual is nominated by someone else, the candidate must consent to the nomination.
What is the deadline for submitting a Nomination Form?
Nomination Forms should be submitted as soon as possible, but no later than Monday, August 2nd, 2019.
What is the structure and composition of the Board of Directors of Cheer Canada?
The Board consists of eleven (11) Directors as follows:
Five (5) Directors-at-Large;
Five (5) Regional Directors*, one (1) from each of the following Regions:
Pacific Region: British Columbia, Alberta, Yukon and Northwest Territories;
West Region: Manitoba, Saskatchewan;
Central Region: Ontario;
East Region: Quebec; and
Atlantic Region: New Brunswick, Prince Edward Island, Nova Scotia and Newfoundland and Labrador.
One (1) Director representative of the athletes.
*Regional Directors must reside in the Region for which they are nominated and elected for a minimum of 12 months prior to election. If a Regional Director moves out of the Region they were elected to represent they must resign to make way for the election of a replacement who resides in the Region.
Eligibility of Directors
Any individual, who is eighteen (18) years of age or older, who is a resident of Canada as defined in the Income Tax Act, who has the power under law to contract, who has not been declared incapable by a court in Canada or in another country, and who does not have the status of bankrupt, may be nominated for election or appointment as a Director. Regional Directors must reside in the region to which they are elected.
Ineligible – The following individuals and Members cannot be nominated, appointed or elected as a Director: a) Any employee of Cheer Canada for the duration of their employment and one (1) year after termination of their employment; or b) Any individual or Registrant who is hired to perform specific work for Cheer Canada, either individually or as a partner, associate, board member or shareholder of a corporation for the duration of the specific work and one (1) year after delivery of the work.
It is recommended that new Cheer Canada Directors NOT be a Director or an employee of a Provincial Sports Organization (PSO) due to time constraints and conflict of interest concerns.
How many Board positions are being sought?
Four Board positions are sought to be filled at the AGM to be held August 17, 2019, due to resignations.
Western Regional director Alissa Stewart has taken on additional responsibilities with her PSO. As per Cheer Canada Bylaws, the PSO’s in that region (Saskatchewan Cheerleading Association, Manitoba Cheer Federation and the Manitoba Association of Cheerleading) will choose a Director be considered for the Western Regional director.
At large directors Jennifer Guiney, Ashley Stevenson, and Michelle LaFlamme have resigned; Jenn and Ashley due to young family developments and Michelle due to personal reasons.
The Board thanks all four for their contributions in this extremely formative part of the development of Cheer Canada.
Terms of the positions
The term is normally two years for all Director positions. Directors may serve up to four consecutive terms. Initial terms began at the AGM held in 2018. To ensure continuity, staggered terms set with six directors having an initial term of three years and five with two year terms.
The terms of the new directors will be as follows:
Western Regional Director: ending at the 2021 AGM
At Large director with greatest # votes: ending at the 2021 AGM
At Large Director #2: ending at the 2020 AGM
At Large Director #3: ending at the 2020 AGM
What are the duties of a Director?
Directors are responsible for establishing the short and long term strategic plan for Cheer Canada and in governing the affairs of Cheer Canada on behalf of the Members. Directors have a relationship of ‘trust’ with Members, and it is from this trust relationship that important legal duties arise. It is important to remember that the members have placed their faith in the directors to both do the right thing and do things right. Fiduciary duties of a director are identified in federal statute and in common law, and encompass three components:
The duty of diligence– this is the duty to act reasonably, prudently, in good faith and with a view to the best interests of Cheer Canada and its members.
The duty of loyalty– this is the duty to place the interests of Cheer Canada first, ahead of the interests of other associations (including Provincial Sport Organizations), and to not use one’s position as a Director of Cheer Canada to further private interests.
The duty of obedience– this is the duty to act within the scope of the bylaws, policies and rules of Cheer Canada, and within the scope of other laws, rules and regulations that apply. In particular, policies relating to Confidentiality and Conflict of Interest are very important.
What are the competencies, experience and qualities sought in potential Directors?
Currently the board is looking to bring on Directors who have current and relevant experience and expertise in Scholastic, All Star and/or Performance Cheer. Individuals with a financial background, or experience in sponsorship and fundraising are sought.
In addition to legal duties, directors are also expected to fulfill certain job requirements. A capable director is one who:
Has the experience to meet the criteria contained in the Nomination Form attached,
Demonstrates a strong personal commitment to the work of Cheer Canada,
Possesses knowledge, skills and/or expertise in one or more areas of board governance,
Is willing to serve on committees to support Cheer Canada in doing its work,
Prepares for, attends and participates fully in Board meetings,
Publicly represents the positions and views of Cheer Canada, even if they might differ from the director’s personal positions or views, and
Understands and respects the confidentiality of the business of Cheer Canada.
Additional preferences and competencies that are currently an asset to maintaining a balanced and representational Board include :
Knowledge and experience in Scholastic Cheer
Knowledge and experience in Performance Cheer
Revenue generation expertise
Bilingual (French – English)
Geographical representation across Canada
What time and work commitment are involved?
The Cheer Canada Board meets monthly, and more frequently if required, most meetings by video conference call. A director is expected to be prepared for these meetings, by having reviewed the agenda and read all materials distributed in advance. Directors are also expected to participate in the Annual General Meeting of Cheer Canada and may be asked to represent Cheer Canada at other local, regional or national events.
A director could expect to spend approximately 7-10 hours per week on matters involving Cheer Canada.
If I decide to stand for election, what are the next steps?
1. If you have any questions about what is involved in being a Director on the National Board, please feel free to contact Jim Greenough, President (email@example.com / 780-718-4001) or Joanna Low, Executive Director (firstname.lastname@example.org)
2. Complete the Nomination Form by August 2nd, 2019.
Are there other ways to contribute to Cheer Canada efforts (other than being a Director)?
Absolutely. Several committees require and are currently accepting nominations for capable and committed people from across Canada to fill roles to do much of the work to ensure the direction of the Board and Members is properly carried out. This is an excellent way to have input into a particular area of expertise within our sport.
What is the timeline of events related to the election of Directors?
July 23rd - Distribution of nomination information
August 2nd - All nominations for Board of Director candidates to be received
August 5th - Director information to be distributed to Cheer Canada members
August 17th - Election of Directors at the AGM
Voting will take place at the Annual General Meeting of the Members on August 17, 2019. Only those holding an active Cheerleading Canada Membership are eligible to vote. Members are the provincial governing bodies. As more information is available, it will be posted on the Cheer Canada website –cheerleadingcanadainc.com.
Successful Nominees will be asked to participate in a Board meeting immediately following their election for the purpose of electing the Officers. There will also be a meeting of the Board on Sunday, August 18th from 10:00AM to 12:00 noon. Zoom video conference capabilities will be provided for those not in physical attendance.