Alberta Cheerleading Association Constitution

Article I. Name and Objectives

  1. The name of the organization shall be the Alberta Cheerleading Association, hereinafter referred to as the A.C.A..
  2. The objectives of the A.C.A. shall be:
    1. To develop standardized safety regulations for use in all schools, organizations, clinics, and competitions.
    2. To act as a regulating body for cheerleading in the Province of Alberta.
    3. To promote the development of, and work closely with schools running zone competitions and to assist with the Provincial Cheerleading Championships.
    4. To provide support to school in the promotion of cheerleading within their own schools and zones.
    5. To develop skill level, enthusiasm, and a repertoire of cheers, chants, stunts, pyramids, and dances.
    6. To provide a network system and communication for people interested in cheerleading.
    7. To forge a better understanding with principals, school board administration, physical education departments, and other school athletic associations.
    8. To encourage coaches and judges within the province to become actively involved and knowledgeable through conferences and clinics.
    9. To establish communication between provincial, national, and international cheerleading organizations.
  3. The A.C.A. shall be known as a non-profit organization. No member shall benefit financially from the organization.

Article II. Memberships and Dues

  1. The A.C.A.'s fiscal year shall be from May 1 to April 30.
  2. Membership is open to any person or organization involved with cheerleading, or cheerleading supply company who will abide by the objectives. Any given school/organization may purchase up to two memberships.
  3. Membership fees shall be set yearly at the annual general meeting and will be paid annually by January 22.

Article III. Executive

  1. The executive shall consist of the officers and directors who shall have the right to attend all executive meetings.
  2. The executive shall have the power to conduct all business of the A.C.A. unless specifically limited by the constitution.
  3. The A.C.A. shall consist of a president, past-president, president-elect, secretary-treasurer, and A.S.A.A. commissioner, and various director positions.
  4. The number of directors shall be determined by the outgoing executive prior to the call of the A.G.M. depending on the needs of the A.C.A.
  5. The duties of the offices and directors shall be:
    • President: Represents the A.C.A., attends and chairs all executive meetings, attends and chairs the A.G.M., plans and promotes all A.C.A. activities, applies for funding, writes letters, is connected to the A.C.A. toll free number, has signing authority. The presidency is a two-year term.
    • Past-President: Assists the president, plans and promotes A.C.A. activities, acts a resource person.
    • President-Elect: Assists the president in all duties, part of the decision-making process, acts as a resource person.
    • Secretary: Takes minutes, files all relevant materials.
    • Treasurer: Opens all bank accounts, prepares ledgers, cheques, etc., files accounts with an accountant for annual audit, applies for association status, ensures constitution is being fulfilled, deposits money into accounts, keeps track of paid memberships.
    • A.S.A.A. Commissioner: Promotes the sport of cheerleading, works with the A.C.A. on concerns about cheerleading, helps with A.C.A. events, writes letters on behalf of the A.S.A.A., represents the A.S.A.A. at cheerleading events, attends fall and spring ASAA meetings, acts as a resource person for provincial cheerleading.
    • Directors: Help to organize and promote all A.C.A. events, contact teams in their respective zone at the beginning of each season, liaise with the ASAA re: teams in their zone, attend all executive meetings, acts as a resource person.
    • Judging Director: Attends all A.C.A. executive meetings, works with the A.C.A. to organize and promote cheerleading events, trains judges, coordinates judges for A.C.A. competitions, and deals with issues regarding judges arising from competitions.
  6. Honorariums will be paid out yearly to the President ($300), Judging Director ($300), Treasurer ($300), Secretary ($100.)
  7. While each executive member bears responsibility for specific duties, financial responsibility resides with the executive at large. Executive members not adhering to the A.C.A. constitution endanger their representation on the executive.

Article IV. Nominations and Elections

  1. Election to the executive will occur at the annual general meeting as schedules by the executive.
  2. All voters must be active members of the current A.C.A. with paid up membership fees. Memberships purchased at the A.G.M. will be good for the following cheerleading season.
  3. Vote by mail or by proxy shall not be allowed.
  4. The term of office shall be from May 1 to April 30, unless otherwise specified in carried A.C.A. motions.
  5. All currently elected persons shall be eligible for re-election.
  6. A change in executive can only be made with a vote of approval by two-thirds of the membership.
  7. New officers/directors must have been an A.C.A. member in good standing for at least one year before being eligible for election.
  8. The judging director must have judged for one year and may not be involved with a competitive cheerleading team.
  9. The executive, at the first executive meeting, shall determine officers' and directors' specific duties.

Article V. Meetings

  1. There shall be at least four executive meetings per year.
  2. There shall be one annual general meeting each year in April or May for the purpose of election of the executive and input of the membership.

Article VI. Finances

  1. The treasurer shall prepare the annual report at the close of the fiscal year.

Article VII. Rules and Recommendations for Competition

  1. Rules and recommendations will be reviewed annually by the executive.
  2. A.C.A. rules will stand for 2 competition seasons. After they have been in effect for 2 seasons, they will be reviewed and revised by the body as necessary. However, at the discretion of the executive, a rule can be revoked or amended before the 2-year period has passed. If this occurs, the changes will be forwarded to all A.C.A. members immediately.
  3. Rule changes and motions can only be made by a vote of approval of at least 15% of the body and 2 executive members.

Article VIII. Amendments

  1. Amendments to the constitution will be made annually by a vote of approval of two-thirds of the membership.

Article IX. Dissolution

  1. The A.C.A. may be dissolved at any time by written consent of two-thirds of the executive.

Article X. Interpretation

  1. The executive shall give the interpretation of the constitution.